Chronigami Help

Roles and permissions

Understand what admins, managers, developers, editors, and submitters can do.

Time trackingPortalAdminManagerUpdated

Chronigami has five roles. A person can hold more than one. Permissions add together. Invited and deactivated people have no access, even if roles are still listed.

Role names in the app: Admin, Manager, Developer, Editor, and Submitter.

Permission table

The table summarizes what each role can do today. Details follow in later sections.

RoleTime trackingPortalWorkspace settings and billingUses a seat
AdminFull access: all entries, reports, setup (tags, projects, businesses, captured fields), connect BacklogPortal app Manage (portals and forms); Workspace settings Portal tabWorkspace settings (all tabs), Users, Invitations, Billing, connect Backlog spacesTime tracking seat and portal seat when each product is subscribed
ManagerSame data and reports as admin for time; can edit anyone’s entries; invite Manager and Developer onlyNo Portal Manage; cannot grant portal rolesUsers, Invitations; Workspace settings Time tracking tab only (not General, Branding, or Portal)Time tracking seat when subscribed
DeveloperOwn time entries and allowed reports; browser extension timer; cannot inviteNo Portal ManageAccount settings onlyTime tracking seat when subscribed
EditorNo time-tracking pages (404)Portal app Manage; invite Editor and SubmitterUsers, Invitations; cannot change time-tracking rolesPortal seat when subscribed
SubmitterNo time-tracking pages (404)Submit on portal (public or members-only)Account settings only; GET workspace flags to load the portalNo portal seat (free)

Note

Submitters do not use a portal editor seat. Admins count toward seats on each subscribed product they need.

Seats by product

When a product is on a paid plan or trial with seat limits:

  • Time tracking — active Admin, Manager, and Developer each use one seat.
  • Portal — active Admin and Editor each use one seat. Submitter does not use a seat.

See Seats for trials, plan changes, and freeing seats.

Choosing roles

Match roles to the products you use:

  • Time tracking — Manager (oversight, reports, setup) and Developer (logging time and using the extension).
  • Portal — Editor (build portals and forms in the Portal app) and Submitter (send requests only).
  • Admin — at least one person who can manage Billing, Workspace settings, and Backlog connections.

Combine roles when one person does both kinds of work. Choosing products explains how the products fit together.

Changing someone’s roles

Who can change roles

ActorCan grant or remove
AdminAny role on any active user
ManagerManager and Developer only; other roles on that user must stay unchanged
EditorEditor and Submitter only; other roles on that user must stay unchanged

Developers and submitters cannot change roles.

What happens when roles change

  1. Open Users in the Chronigami web app.
  2. Select Edit roles on a person.
  3. Check or clear Admin, Manager, Developer, Editor, and Submitter.
  4. Save.

When roles actually change, Chronigami signs that person out on every device and issues a new session only to the person who made the change (if they edited their own roles and stay active).

Granting a paid role can fail with No seats are available. Ask an admin to add seats. if the product is subscribed and seats are full. See Seats.

The API blocks demoting or deactivating the last admin in the workspace.

Read-only workspace

When Time tracking is read-only, the Users page may show that time-tracking role changes are turned off. You can still Deactivate someone.

Still need help?

Contact support

Related articles

See all articles in Getting started →